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Bid Number: TOW-PRC-2018 - 03
Bid Title: Landscape Installation 7th Street and Crossroads Blvd Roundabout
Category: Parks & Recreation Projects
Status: Open

Description:

INSTRUCTIONS TO BIDDERS:

I.     PURPOSE:

                                                                                                       

            The Town of Windsor will require the services of a professional landscape company for the installation of irrigation, plants, stones, ground cover and other landscape components at a roundabout at 7th Street and Crossroads Blvd.  The aim of this RFP is to contract with a qualified company who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. Applicant will submit a total fee proposal for performing the entire project as a lump sum.    Please subdivide the work based on the scope of service below.    Reimbursable expenses and hourly rates that occur outside of the described work can be submitted on a separate page in the proposal package.  

II.      PROJECT:

Complete landscape installation of a roundabout located at 7th Street and Crossroads Blvd.

The site is located the intersection of 7th Street and Crossroads Blvd, Windsor Colorado 80550.  The budget for the project is $85,000.  Timeline for completion is October 05, 2018.  The roundabout is already in existence and the selected contractor is responsible to install all components of the landscape as specified and per industry and Town standards.

Landscape should include but is not limited to:

  • Grading, amending soil
  • Install irrigation system
  • Install all plant material
  • Provide traffic control

 

III.    SCOPE OF SERVICE:

 

The selected firm shall furnish all expertise, labor, and resources to provide complete services necessary for Work Order(s) issued during the Contract Term.  All work orders shall be completed in accordance with the requirements of the Town’s Tree and Landscape Standards, Comprehensive Plan, and other applicable Town documents and codes.  The following summarizes the types of scope of services that the Landscaper may be required to perform, depending on the individual Work Orders.

  1. The landscaper may be required to complete any or all of the following:
  2. Meet with Town Staff at the site to review any existing amenities or site constraints, and receive direction regarding site specific requirements.
  3. Preparation of conceptual plans (24X36 Bonded Color Rendering and reproducible digital copies) for review and presentation.
  4. Prepare final design build rendering and cost estimate.
  5. Other types of professional services of a nature consistent with the intent of the RFP.

Publication Date/Time:
7/6/2018 12:00 AM
Closing Date/Time:
8/3/2018 12:00 PM
Submittal Information:
All questions regarding this proposal should be directed to: Ken Kawamura, Town Forester, Department
Contact Person:
The Town of Windsor will be receiving sealed proposals, marked on the outside with the name of bidder, bidder’s address and proposal number, at the office of the Parks, Recreation & Culture, 250 N. 11th Street, Windsor CO 80550 until 12:00pm Mountain Standard Time, Friday, August 03, 2018, at which time proposals will be registered, but not publicly opened, to consider contracting for landscape installation of a roundabout at 7th Street and Crossroads Blvd.

All questions regarding this proposal should be directed to: Ken Kawamura, Town Forester, Department of Parks, Recreation & Culture, 250 N. 11th Street, Windsor CO 80550, Phone 970-674-2440, Fax 970-674-3523, Email kkawamura@windsorgov.com. A non-mandatory pre-proposal meeting will take place at 190 North 8th Street at 10:00 am on July 27, 2018. NOTE: Questions not answered in the Request for Proposal (RFP) documents will only be responded to via an addendum to this RFP issued by the Town of Windsor Parks, Recreation and Culture Department. Questions must be submitted in writing, fax or e-mail at the contact above.

Proposals received after the deadline will not be considered.

Qualifications:
IV. PROPOSAL INCLUSIONS:

Proposals shall include 1 flash drive and 1 hard copy with the following information:

1. Label sealed envelope with:
a. Proposal Number
b. Project Title
c. Firm Name
2. Submit a total fee proposal for performing the entire project as a lump sum
a. Provide Lump Sum
b. Cost Break Down based on Scope of Service Major Categories
c. Reimbursable expenses and hourly rates that occur outside of the described work as a separate page
3. The successful proposer must be capable of providing adequate, knowledgeable personnel to fulfill the requirements of the proposed contract. The proposer shall name the sub-consultants. Include:
a. Résumés for all key management personnel and core production staff
b. The proposal shall indicate any work intended to be performed by sub-consultants or persons outside of the firm.
4. The successful proposer must be financially capable of fulfilling the requirements of the proposed contract. Include:
a. Brief financial description of support capabilities
5. The successful proposer must be capable of providing quality products. Include:
a. Recent project information of a similar type completed by the firm. Include:
i. The name and telephone number of the point of contact for each project
ii. Design, Material and Construction Budget
iii. Scope of Work Completed
6. The successful proposer must be capable of taking on this project and performing per expectations. Include:
a. Current workload and ability to complete project(s) no later than the established completion date.
7. The successful proposer must be capable of completing the work within the specified timeframe. Include:
a. Project timeline
8. Cost per hour fee for work above and beyond what is included in the awarded scope. Include:
a. Hourly fee breakdown for firm services
SECTION VII – INDEMNIFICATION, DESIGN AND INSURANCE:
A. The Consultant agrees to indemnify the Town, its officers and employees, against liability for injury or damage caused by any negligent act or omission by Consultant, or its sub-consultants, in the performance of this Agreement and shall hold the Town and its agents harmless from any and all claims, suits, expenses, damages or other liabilities, including reasonable attorney fees and court costs, arising out of damage or injury to persons, entities or property caused or sustained by any person(s) as a result of any intentional or negligent act by Consultant or failure of Consultant to perform this Agreement according to its terms.
B. Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all services rendered by Consultant and any sub-consultants and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies.
C. Consultant, at its expense, shall procure and maintain in full force and effect for the duration of this Agreement, Worker’s Compensation Insurance, Employers’ Liability Insurance, Commercial General Liability Insurance in the amount of $1,000,000 combined single limits, and Errors and Omissions Insurance in the amount of $1,000,000. The Consultant is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types.

In submitting a proposal, the proposer agrees that acceptance of any or all proposals by the Town of Windsor within a reasonable time or period constitutes a contract.

All information submitted in response to this Request for Proposal (RFP) is public after the Professional Services Agreement has been issued. The consultant should not include as part of the response to the RFP any information which they believe to be a trade secret or other privileged or confidential data. If the consultant wishes to include such material with a proposal, then the material should be supplied under separate cover and identified as confidential. Statements that the entire proposal is confidential will not be honored. The Town of Windsor will endeavor to keep that information confidential, separate and apart from the proposal, subject to the provisions of the Colorado Open Records Act or order of court.

No telephone, facsimile, electronic transfer or email qualifications will be accepted.

Minority Business Enterprises will be afforded full opportunity to submit qualifications in response to this invitation and will not be discriminated against on grounds of race, sex, color, creed, marital status, religion, national origin, disability, sexual orientation, or any other characteristic protected by applicable laws.

Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal.

The Town of Windsor reserves the right to reject any and/or all proposals, to further negotiate with the successful consultant and to waive informalities and minor irregularities in proposals received, and to accept any portion of the proposal if deemed to be in the best interest of the Town of Windsor to do so. The total cost of preparation and submission shall be borne by the consultant.

Special Requirements:
V. PROJECT SCHEDULE:

July 16, 2018 Distribution of Request for Proposals
July 27, 2018 @ 10:00 a.m. Non-mandatory Pre-proposal meeting
July 27, 2018 @ 3:30 p.m. Deadline for Questions
August 03, 2018 @ 12:00 p.m. Proposals due
Week of August 06, 2018 Tentative Award
installation August - September Installation

Related Documents:

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